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MOUNTAINAIR
CHAMBER OF COMMERCE
By-Laws,
adopted January 4, 1982, amended April 4, 2005
Articles:
I / II / III / IV / V / VI / VII / VIII / IX / X / XI / XII / XIII / XIV
/ XV / XVI
/ XVII / XVIII /
XIV / XV / XVI / XVII / XVIII / XIX / XX / XXI / XXII / XXIII / XXIV / XXV
By-Laws
OF
THE MOUNTAINAIR CHAMBER OF COMMERCE
ARTICLE I
Name
This organization is
incorporated under the laws of the State of New Mexico and known as the
Mountainair Chamber of Commerce.
ARTICLE II
Objective
The objectives of
the Mountainair Chamber of Commerce are: to develop, encourage,
promote and protect the commercial, professional, financial, general
business and residential interests of Mountainair, and Torrance
County; to extend and promote the trade and commerce , and
foster, develop, and protect the industry and residential development
of the Mountainair and Torrance County area.
ARTICLE III
Limitations
The Mountainair
Chamber of Commerce shall be no-partisan, non-sectional, non-sectarian,
and non-political and shall not engage in partisan politics, nor shall
it support or oppose any candidate for elective office in any
municipality or count, or in the State of New Mexico.
ARTICLE IV
Membership Eligibility
Any person, firm,
association, or corporation interested in the general welfare of
Mountainair and the surrounding territory shall be eligible to
membership in this Camber or Commerce.
ARTICLE V
Membership Dues
It is recognized that each
active member should pay dues to support this organization. The
amount of dues to be paid by each member shall be fixed by the
Membership. The roster of members including the amount of dues
paid by each shall be open to inspection by any member in good
standing. For the purpose of funding the Membership in fixing of
the dues to be paid by any member there shall be four classes of
membership as follows:
(1) An
individual membership which may be held by any person who is not
employed or proprietor of a business establishment;
(2) A club
or organization membership which may be held by any service, civic, or
fraternal group of persons interested in furthering the objectives of
the Mountainair - Torrance County Chamber of Commerce.
(3) A
commercial membership which may be held by any person who is
self-employed or by any firm or corporation engaged in business within
the County.
(4) Senior
Citizens (over 60 years of age)
It is recommended
that a minimum dues for an individual membership shall not be less than
$20.00 per year, for clubs and organizations $25.00 per year, and that
the minimum dues for each commercial membership shall be $40.00 per
year. Senior Citizens $5.00 per year. Individual cases may
be referred to the Chamber Membership.
(5)
Membership will be on a calendar basis. Members paying dues from
September of
the proceeding year to March of the calendar year will be considered
members
from the date they join until the last day of the calendar year. Those paying dues between April and August
will pay dues for a year and a half and
be considered members from the date of joining until the end of the
following
year.
No dues are
refundable.
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ARTICLE VI
Membership - Honorary
The Membership may,
at any regular meeting, by unanimous vote of the members present, admit
to honorary membership any person preeminent by ability and high
character deemed worthy of such distinction, and confer upon such
person the privileges of the Chamber of Commerce. Honorary
members shall be exempt for all fee and dues. A proposal to
confer honorary membership my be made in writing to the Membership
Committee by any member of the Chamber. If the Membership
Committee approves such proposal, the name shall be presented in
nomination to the Membership with a brief statement of the reasons
thereof. Honorary memberships shall give a person or persons so
classified the right to be heard on all matters before the membership,
but shall no carry with it voting privileges. Any Honorary
membership may be revoked by the Membership at any time.
ARTICLE VII
Membership - Election To
Application for
membership shall be made to the Executive Committee and the application
shall be regarded as guaranteed on the part of the applicant of his or
her interest in or sympathy with the purpose of the Chamber and of his
or her adherence to the By-Laws, rules and regulations.
ARTICLE VIII
Membership - Expulsion
Any member may be
expelled by the Board of Directors for non-payment of dues. Any
member may be expelled by two-thirds majority of Directors present and
voting for conduct unbecoming a member or for activities detrimental to
the interest of the Chamber.
Such member shall be
given due notice of the charges against him or her and shall have the
opportunity to appear before the Board of Directors in his or her
defense.
ARTICLE IX
Membership - Meetings
There shall be
regular monthly meetings of the membership of the Chamber of Commerce
on such day and at such place designated by the Board of Directors.
Fifteen (15%)
percent of the Membership shall constitute a quorum at monthly
meetings. Majority rules.
ARTICLE X
Board of Directors
The government of
the Mountainair Chamber of Commerce, the direction of its work, and the
control of its property shall be vested in a Board of Directors to
consist of not less than three (3) and no more than eight (8) members
who shall be elected or appointed by membership of the Chamber of
Commerce. Each Director shall serve a term of one year.
Any Director of
Officer who is absent from four consecutive regularly scheduled
meetings shall be notified in writing that his or her position is
automatically terminated and a replacement will be obtained according
these By-Laws unless he or she is excused by the Broad of Directors for
good and sufficient reason.
Vacancies on the
Board of Directors shall be filled by majority vote of the members
present at the next meeting. The Director so selected shall serve
for the balance of the term of the member replaced.
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ARTICLE XI
BOARD OF DIRECTORS - Nomination - Election
The election of the
members of the Board of Directors of the Chamber of Commerce shall be
held annually at the regular meeting in December.
Before the November
meeting the president shall appoint a nominating committee consisting
of at
least two persons to propose a slate of one or more persons to run for
each
office and a slate to run for the Board of Directors. Further
nominations to the executive
committee and the Board of Directors will be accepted from the floor at
the
December meeting. Board members will be elected by a yes or no vote.
Vote shall
be conducted through secret ballot by members present at the meeting.
ARTICLE XII
Board of Directors - Supervision of Election
The President shall
appoint a committee of three election judges to receive the ballots and
determine the validity of each, and to count the ballots. The
Treasurer shall prepare for the judges of election a poll list of all
member entitled to vote.
ARTICLE XIII
Quorum for Transaction of Business
Two thirds majority
of the Board of Directors and the Executive Committee shall constitute
a quorum for the transaction of Chamber business.
ARTICLE XIV
Officers
At the first regular
meeting in January of each year, or as soon thereafter as possible, the
Board of Directors and Executive members shall be installed.
ARTICLE XV
Officers - Duties of the President
The President shall
be the chief officer of the Chamber; shall preside at meetings of the
Board of Directors; shall have general supervision of the business and
affairs of the corporation; shall assist in formulating and promoting
the general program of the Chamber; shall appoint all committees
subject to approval by the Board; shall sign all contracts and
obligations of the corporation; shall preside at all meetings of the
members of the Chamber; the President shall be a member of, and
chairman of the Executive Committee and a member ex-offico of all
committees of the Chamber.
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ARTICLE XVI
Officers - Duties of Vice President
The elected Vice
President may be delegated by the President to perform the Precedents
duties in the event of his or her temporary absence from meetings.
ARTICLE XVII
Officers - Duties of the Treasurer
The treasurer, under
the direction of the Board of Directors, shall generally supervise the
finance of the Chamber.
The treasurer shall
act as the chairman of the Finance Committee and be one of the
signatories of disbursements.
The secretary shall
notify members of meetings and record minutes of all meetings.
ARTICLE XVIII
Committees - Appointment - Function - Authority
The Board of
Directors shall authorize and define the powers and duties of all
standing and special committees except those committees whose functions
are set forth in these By-Laws. The chairmen of all committees
shall be selected from the membership of the Chamber.
It shall be the
function of committees to make investigations, conduct hearings, make
recommendations to the Board of Directors, and to carry on such
activities as may be delegated to them by the Board. They shall
examine and report on such subjects as may be referred to them by the
Chamber and they may originate and report to the Board such views as
they may deem proper for its considerations.
No committee shall
take or make public any formal action, or make public any resolution,
or in any way commit the Chamber of Commerce on a question of policy of
the Board of Directors or of the membership.
Special committees
shall be discharged by the President when their work has been completed
and their reports are accepted, or when in the opinion of the Board of
Directors, it is wise to discontinue the committees.
ARTICLE XIX
Committee - Executive
The Executive
Committee shall be composed of the President, one or two Vice
Presidents, Treasurer and Secretary, and shall have power to make
decisions in matters of an emergency nature. The actions of the
Executive Committee shall be reported immediately to the Board of
Directors for their approval.
ARTICLE XX
Committee - Finance and Budget
A Finance Committee,
composed of the Treasurer, as chairman, and not to exceed two other
members of the Board of Directors, shall be appointed by the
President. The Committee shall, from time to time, advise the
Board of Directors with respect to the financial position and financial
policies of the Chamber and shall suggest ways and means of conserving
and increasing the membership and revenues of the corporation.
Prior to the end of
the fiscal year, the finance committee shall compile a budget of
estimated expenses for the ensuing year, including a stated amount for
each committee, and submit it to the Board of Directors. As
passed by the Board, with or without modification, this budget shall be
the appropriation measure of the Chamber. No committee may
exceed its appropriation without consent of the Board of Directors.
The Committee shall
cause the books and accounts of the Treasurer to be examined and
audited at the close of the year's business and shall report the
findings to the Chamber at its annual meeting.
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ARTICLE XXI
Referenda
When the Board deems
any subject of sufficient importance, it may by vote of a majority of
the Board submit the same t referendum by letter ballot; or on petition
signed by twenty members, after reference to and consideration by the
proper committee, provided the subject is germane to the purpose for
which the Chamber exists, it shall submit such subject to referendum by
letter ballot. A majority of the votes cast shall control.
Votes shall be cast within ten (10) days. The election judges
shall open and count all votes and report the results of the referendum
to the Executive Committee or Board of Directors.
ARTICLE XXII
Disbursements
No disbursements of
funds of the Chamber shall be made unless the same shall have been
authorized, approved and ordered by the Board of Directors. All
disbursements, other than petty cash, shall be made by check signed by
any two of the following; the President, the Treasurer and/or
Manager of the Chamber of Commerce.
ARTICLE XXIII
Fiscal Year
The fiscal year shall be
from January First to December Thirty First.
ARTICLE XXIV
Parliamentary Procedure
The proceedings of
the Chamber meeting shall be governed by and conducted according to the
latest edition of Robert's Rules of Order.
ARTICLE XXV
Amendments
These By-Laws may be
repealed, or amended, or new By-Laws may be adopted by the vote or
written consent of a majority of the general membership of this
corporation entitled to vote, or a majority of a quorum of the
membership at a meeting for said purpose according to these By-Laws.
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